HF Tours Terms and Conditions
1. Range of Application
1.1 The travel agency is described in more detail in the enclosed contract documents and on the homepage of the agency.
1.2 Based on the General Terms and Conditions), the travel agency exclusively acts as an agent for travel services, such as transportation services (e.g. flights), other individual services for tourists (e.g. hotel stay, rental car, etc.), package tours by other tour operators, and other travel services. Tour operators and other service providers provide the travel services. The contractual relationship as to the travel services is concluded directly between traveler (customer of travel agency) and the respective tour operator or other service providers. The travel agency shall take delivery of the travel registrations or reservations of the travel participants and arrange for the conclusion of the travel contract with the service providers.
1.3 The contents of the contracts concluded with the tour operator or other service providers, including the general conditions of travel of the tour operators or other service providers, is relevant for all bookings. Contractually, the travel agency is not involved in the arranged travel services.
2. Registration / Booking / Travel Information
2.1 Travelers can register or book their journey in writing, orally, by phone or electronically (e.g. e-mail). Registration/booking shall be a binding order on the travel agency by the travel participant to arrange for a travel contract between him or her and the tour operator or other service providers.
2.2 The traveler shall be bound to his or her registration or booking order from the date of registration/booking.
2.3 The contractual obligation of the travel agency shall be limited to the orderly provision of the travel services. To the extent that the travel agency delivers information on travel services to the traveler, no liability or warranty on the part of the travel agency shall be involved. The travel agency expressly does not assume any liability or warranty for the success of the tour.
3. Registration of Several People
3.1 To the extent that the registration/booking includes further travel participants, the person making the registration/booking shall act as their representative. The person making the registration/booking shall be liable for fulfillment of the contract, also for the additional persons included in the services.
3.2 To the extent that the traveler making the registration/booking intends to establish a separate contractual relationship of the additional travelers to the service providers, this shall be expressly explained in writing, stating booking and personal data.
4. Booking Confirmation
4.1 The tour operators or other service providers shall confirm registrations/bookings in writing.
4.2 Travelers shall be obliged to verify the booking confirmation delivered to them immediately for correctness and completeness, and to point out any incorrectness or differences to the tour operator or other service providers.
4.3 Flight tickets are at all times delivered to the travelers by mail or by e-mail as electronic tickets. In exceptional cases, tickets shall be deposited with the airline. Complete payment of the travel price shall be required for delivery/deposit.
4.4 As to package tours, the traveler shall receive the documents by mail or at the airport desk. For any details, refer to the instructions/information on the booking confirmation.
5. Liability of Travel Agency
5.1 Information on travel services is based on the information of the tour operators or other service providers. The travel agency shall not assume any warranties or guarantees for correcting, completing or updating of the information provided to the traveler.
6. Change in Booking / Travel Cancelation
6.1 The traveler shall be allowed to withdraw from the contract at any time. In case of withdrawal, the tour operator shall be entitled to charge a reasonable reimbursement. The height of reimbursement shall be determined by the travel price, deducting the value of the expenses saved by the tour operator and after that, what he was able to get as compensation by using the travel service otherwise.
6.2 In case of cancelation before the start of the journey and also thereafter, the tour operator shall be entitled to charge one percent of the travel price as compensation. The height of the compensation is stipulated in the conditions of travel of the respective tour operator. The travel participant shall be entitled to claim and prove that no damage or impairment has occurred or is considerably lower than the lump sum claimed.
6.3 Since the start of the journey, the traveler shall be entitled to claim that in the place of him/her a third party may enter into the rights and obligations of the travel contract. The tour operator shall be entitled to contradict the entry of a third party into the contract if this person does not meet the special travel requirements, or legal provisions or official orders exclude such an entry. If a third party enters into the agreement, he or she and the travel participant shall be jointly and severally liable to the tour operator as to the travel price and to the occurrence of increased costs.
6.4 The travel agency recommends to the traveler the conclusion of a travel cancelation insurance.
6.5 If flight bookings are canceled after the ticket was issued, a cancelation fee of € 150.00 per ticket shall be charged at all times. In case these bookings were sold at special rates, the fee may, in individual cases, be higher. If it is not possible to use the flight otherwise, the cancelation fee may be up to 100 % of the ticket price.
6.6 When flight bookings as to special and charter flights are canceled, the travel agency shall claim a lump sum in the form of one percent of the travel price, depending on the time until the departure date. The height of the lump sum is stipulated in the conditions of travel of the respective tour operator.
6.7 Tour operators shall be entitled to change or modify contractual services if the changes or modifications are reasonable for the travel participant, taking his or her interests into consideration. Reasonableness shall apply whenever the cause for the change is due to circumstances that cannot be controlled by the tour operator, such as natural catastrophes, war or war-like conflicts, strikes, terrorist attacks, diseases, political, economic and other incidents challenging the travel service. Based on the immediate indication of the nonavailability of the service, the travel agency may cancel the service. Otherwise, § 651 j BGB shall apply.
7. Reference to Special Stipulations 7.2 When a flight is booked, the travel agency shall inform the traveler in relation to the travel arrangement about the identity of the airline providing the services.
7.3 The travel agency shall not have a separate obligation to clarify or notify the travel participant as to legal provisions or other travel regulations as to his or her destination or other travel conditions.
8. Payment Transactions
8.1 To the extent package tours are provided, payments shall become due when the secured payment certificate of the tour operator reaches the travel participant. At the latest, payments shall be due before the start of the journey on the delivery of the travel documents. Down payments shall be due at the date of the booking confirmation.
8.2 As to services for which a secured payment certificate is not required, payment of the travel price shall become due after the booking was made, at the latest before the start of the journey on the delivery of the travel documents.
8.3 Payments can be made by direct debit, credit card, transfer, or cash payment at the travel agency.
8.4 As to different terms of payment, the instructions/information of the tour operators shall apply. With the consent of the traveler, payments can be made via credit card numbers or by direct debit.
8.5 Fees for cancelation, handling, and changes in booking shall become due immediately.
8.6 The travel agency shall render the agreed services from the agency and service contract by providing the travel documents, such as tickets, vouchers, etc. at the premises of the travel agency. When the travel agency sends documents to the travel participant, the traveler shall bear the risk from the time of mailing or from delivery to a bearer.
Your travel agency HF Tours / as of January 9, 2010